STORIES BY MANYAVAR & MOHEY
Lifestyle
Simplify Your Wedding Venue Hunt with These 5 Essential Tips
Date 9 April 2025 Reading time: 7-10 mins
If you're planning your special day, one of the first and most important decisions you'll make is choosing the perfect wedding venue. After all, that's where all the magic happens—the sacred pheras, the joyous sangeet, the emotional vidaai. But with so many options out there, from palatial hotels to lush lawns, how do you pick "the one"? Fear not, dosto! We've got your back with this handy guide on the 5 essential factors to consider when selecting your dream wedding venue. Grab a cup of chai and let's dive in to the wedding venue selection process!
Understanding the Importance of Wedding Venue Selection
Your wedding venue is so much more than just a pretty backdrop for photos (though that's important too!). The right venue will not only reflect your unique style as a couple but also seamlessly accommodate all your wedding-related functions, from the haldi to the reception.
When you consider that the venue and décor can eat up anywhere from 30 to 50% of your total wedding budget, it's clear that wedding venue selection deserves careful thought. After all, you want to ensure that every rupee is well spent and that your venue checks all the boxes in terms of aesthetics, comfort, and logistics.
Factor 1: The Size of the Venue
One of the first things to consider during wedding venue selection is the size of your guest list. Are you planning an intimate affair with just close family and friends, or a grand celebration with 500+ guests? Your answer will help narrow down your venue options.
As a thumb rule, ensure that your venue can comfortably accommodate your guest list, with room to spare. You don't want your guests feeling cramped or struggling to navigate the space. At the same time, an oversized venue with too much empty space can make your wedding feel sparse and poorly attended.
Factor 2: The Location of the Venue
Location, location, location. It's as important for wedding venues as it is for real estate. When considering how to choose a wedding venue, consider factors like accessibility, proximity to guest accommodations, and parking facilities.
If you have many outstation guests, a venue that's conveniently located near the airport or major highways can be a big plus. You might also consider booking a hotel venue that offers discounted room blocks for wedding guests, allowing your loved ones to stay onsite and eliminating the need for expensive transportation.
For local guests, ensure your venue is easy to locate and has ample parking space. The last thing you want is for your guests to get lost en route or struggle to find parking, arriving at your wedding stressed and frustrated.
Factor 3: The Style and Theme of the Venue
Modern couples are all about injecting their personalities into every aspect of the big day, starting with the venue itself. So when considering how to choose a wedding venue, consider how well each one aligns with your envisioned wedding theme and style.
For example, if you're dreaming of a royal-inspired celebration, a venue with majestic architecture, grand chandeliers, and rich tapestries can help bring your vision to life. On the other hand, if you prefer a more understated, natural vibe, an outdoor venue with lush greenery and rustic accents might be more your speed.
Incorporating the Theme with Bridal Lehenga and Sherwani
Your venue's style and theme can also inform your bridal and groom's wear choices. A regal palace venue pairs perfectly with an opulent red bridal lehenga adorned with gold embroidery and a matching sherwani for the groom. For a beach wedding, a flowy, pastel-hued silk saree and a light, breezy kurta pajama might be more appropriate.
Remember, your wedding venue selection sets the overall aesthetic tone for your wedding, so choose a space that reflects your taste and style. Don't be afraid to think outside the box and consider unconventional spaces like art galleries, breweries, or even a sailboat!
Factor 4: The Cost of the Venue
It's no secret that weddings can be expensive affairs, and your venue will likely be one of your biggest expenses. When drafting your wedding budget, allocate approximately 30–35% for your venue and décor.
Keep in mind that venue costs can vary widely depending on factors like location, amenities, and time of year. A banquet in a major city will likely cost more than a farmhouse on the outskirts. Similarly, venues often charge premium rates for peak wedding season dates.
When considering how to choose a wedding venue, be sure to ask for a detailed breakdown of all costs, including any hidden fees like taxes, gratuities, and overtime charges. Some venues offer all-inclusive packages that bundle catering, décor, and accommodations, while others charge separately for each service.
Don't be afraid to negotiate with your venue, especially if you're planning a wedding during the off-season or on a weekday. Many venues are willing to offer discounts or throw in extras like complimentary room nights or upgrades to secure your business.
Factor 5: The Services and Facilities of the Venue
When ticking off your wedding venue checklist, remember you're not just paying for a physical space. You're also investing in the amenities, services, and expertise the venue provides. So when doing wedding venue selection, consider the full scope of their offerings.
Some key questions on your wedding venue checklist should be:
- Does the venue have an in-house catering team, or will you need to hire an outside caterer? If the latter, are there any restrictions on which caterers you can use?
- Does the venue provide tables, chairs, linens, and other basic décor items, or will you need to rent these separately?
- Is there a bridal suite or green room where you and your wedding party can get ready onsite?
- Does the venue have ample restrooms, changing areas, and other facilities to accommodate your guest list comfortably?
- Is there a dedicated event coordinator who will help plan and execute your wedding day details?
The more comprehensive your venue's services and amenities, the fewer external vendors you'll need to hire—which can translate to significant cost and time savings.
How Silk Saree and Kurta Pajama for Men Can Influence Venue Selection
Another factor to consider is how well the venue can accommodate your specific wedding attire and accessory needs. For example, if you plan to wear a heavily embellished silk saree, you may want a venue with a spacious, well-lit bridal suite where your sari draper can work comfortably.
Similarly, if the groom and his groomsmen plan to wear traditional kurta pajama sets, consider a venue with ample space for them to sit comfortably without crushing the delicate fabric. Many venues also offer special packages or discounts on wedding attire rentals, so be sure to inquire about these options.
Making the Right Wedding Venue Selection
Making the right wedding venue selection may seem daunting at first, but by keeping these 5 essential factors in mind, you can narrow down your options and find a space that checks all your boxes off your wedding venue checklist.
Remember, your venue should reflect your unique style and personality as a couple while also accommodating your guest list, budget, and logistical needs. Don't be afraid to think outside the box and tour a variety of venues before making your decision.
And if you need a little extra guidance, consider checking out Manyavar's stunning collection of wedding-ready wear. From regal sherwanis to opulent bridal lehengas and dapper kurta jacket sets, Manyavar & Mohey have everything you need to look and feel your best on your big day—no matter what venue you choose.
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